City of Haines City
  • Finance
  • Haines City, FL, USA
  • 61,306 to 86,342
  • Salary
  • Full Time

POSITION FUNCTION:

Under the general direction of the Finance Director, manages the general operations of the Finance Department to include Payroll, Budget and Utility Billing operations of the City. Manages Department activities through the development and oversight of program design and implementation, contract management, polices and directives, budgets, and goals and objectives to ensure the integrity of the City's fiscal responsiveness and viability.

ESSENTIAL DUTIES:

  1. Helps prepare, monitor, analyze, and control the annual budget, computerized financial information systems and other financial records for the department. Complies with State and Federal fiscal reporting requirements.
  2. Helps prepare closing entries and maintain schedules for the Comprehensive Annual Financial Report (CAFR). Provides external auditors with requested information.
  3. Helps develop, review, modify, and administer financial programs, accounting systems and financial internal control systems. Provides accounting and financial expertise and professional assistance on complex accounting problems, future programs and financial implications involved in policy decisions and strategic planning.
  4. Projects, monitors and analyzes revenue streams to ensure that adequate funding is available for current and future expenditures and debt service requirements. Examines and verifies operating revenues and capital expenditures.
  5. Helps develop and maintain rate structures used for department charges and fees; evaluates adequacy of current rate structures.
  6. Prepares, analyzes and interprets financial reports, statistical statements, summaries and special reports from accounting or financial data. Prepares and analyzes records on cost utilization.
  7. Coordinates accounting activities and supervises the work of subordinate staff to ensure the timely and accurate collection of accounts receivable; accounts payable; billing of deposits; connection and/or usage fees; and reporting of financial transactions. Ensures work schedules/projects proceed on schedule. Resolves complicated customer related problems.
  8. Processes and reconciles all City payrolls. Prepares all payroll reports required by State and Federal agencies.
  9. Prepares insurance premiums for payment and coordinates through Human Resources Department.
  10. Updates insurance and pension rates through file maintenance in the personnel/payroll system.
  11. Maintains fixed asset records.
  12. Prepares and reviews agenda items to be presented to the City Commission.
  13. Prepares journal entries to record receipt of revenue from Red Light Camera Program. Prepares payments to Florida Department of Revenue for Red Light Camera Program.
  14. Processes any and all paperwork necessary for lump sum payments for terminated (vested or non-vested) employees of the General Employees' Retirement Plan. Processes any and all paperwork necessary for monthly retirement payments for retirees of the General Employees' Retirement Plan.
  15. Helps coordinate records retention for the Department.
  16. Attends after hours meeting as required or necessary.
  17. Performs other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES:

  • Required knowledge and experience is normally obtained through the completion of an advanced education from and accredited educational institution of higher learning resulting in a Bachelor's Degree in Finance, Accounting, Public Administration, or related field and at least sever (7) to ten (10) years of management work related experience in Accounting, Finance, Public Administration, Business or related field are required. Five (5) years supervisory experience is required.
  • Government work related experience is required. Either a Certified Government Finance Officer or Certified Public Accountant are preferred, but one will be required within 24 months of hire date.
  • A Master's Degree in Finance, Accounting or Public Administration is preferred.
  • Work requires the ability to read letters, memos, contracts, professional and industry literature, and spreadsheets and other job related analysis.
  • Work requires the ability to write letters, memos, and contracts.
  • Work requires the ability to understand and develop computer models for cost analysis and compose financial and budgetary reports.
  • Work requires substantial independent judgment and decision-making. Must be able to monitor and assess operations, workload, projects, and staff performance.
  • Work is widely varied, involving analyzing and evaluating many complex and significant variables.
  • Organization-wide policies, procedures, or precedents may be developed and/or recommended.
  • Must possess excellent oral and written communication skills.
  • Must be able to perform complex mathematical computations and/or statistical analysis.
  • Should be competent in the use of Microsoft Excel and Word software. Must be able to research, compile and analyze data, and then present findings to the City Commission and City Manager in an acceptable format.
  • Ability to learn and remain up-to-date on Federal, State and City applicable regulations, best practices and policies affecting department activities.
  • Ability to establish and maintain effective working relationships with employees, other government representatives, contractors, partners, consultants, vendors, the media and general public is essential.

OTHER REQUIREMENTS:

  • Must possess a Valid Florida Class E driver license.
  • Must pass applicable pre-employment testing and background and credit checks.

SPECIAL REQUIREMENT:

This position may be required to report for work when a declaration of emergency has been declared in Polk County.

City of Haines City
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